The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/4exIA7J. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Dec. 10
9 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the November 26, 2024, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
III. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of November 19, 2024, and ending December 3, 2024.
IV. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. KANSAS ASSOCIATION OF COUNTIES: Conference Overview:
-Chairman Barb Esfeld will lead the discussion. The Commission will ask those department heads that attended the KAC Annual Conference to provide a conference overview.
B. GREAT BEND HIGH SCHOOL JAG-K EXPERIENCE:
-Chairman Esfeld will provide details. Danielle Ricklefs, Jobs for America's Graduates – Kansas (JAG-K) instructor, has four students attending today’s Commission meeting. They include Kenton Grauerholz, Trista Riley, McKayla Smith and Trason Stevens. At this time, the students will act as the Commission and have one item presented for consideration. Note, this item is intended for educational purposes only and any vote of the student Commission is non-binding.
EMPLOYEE POLICY: Use of Personal Cell Phone During Work Hours:
-Chairman Esfeld will lead this discussion. As the digital world becomes more complicated, the County will consider the adoption of a policy concerning personal cell phone use during work hours. It is suggested that the policy be inclusive of all employees, take into account departmental needs and allow for personal safety. Sheriff Brian Bellendir; Glennda French, Register of Deeds; Jim Jordan, Treasurer; and Wendy Prosser, County Appraiser, will join in the discussion.
C. COUNTY CLERK: Approval of Township Treasurer Bonds:
-Bev Schmeidler, County Clerk, will provide a recommendation for such township official bonds. Pursuant to K.S.A. 80-203, before entering office, the township treasurer shall execute a bond in an amount determined by the County Commissioners. The amount and sufficiency of the bond shall be conditioned upon the faithful discharge of the treasurer’s duties. The bond shall then be filed in the office of the County Clerk.
D. 20th JUDICIAL DISTRICT JUVENILE SERVICES: Extension of the Subaward Agreement with Learning Tree Institute at Greenbush:
-Marissa Woodmansee, Juvenile Services Director, will provide details. In 2021, Barton County sought grant data analysis, evaluation and reporting services for the Drug-Free Communities Support Program Grant award from the Centers for Disease Control and Prevention. The Learning Tree Institute at Greenbush was contracted at that time to perform needed services. It is suggested that the subaward agreement be extended to September, 2025. Monies are available in the grant for the $12,500.00 fee, which is set as a not to exceed limit for services provided.
E. RESOLUTION 2024-20: Establishing a Speed Limit of 30 miles per hour on all public roads inside of the Barton Hills Subdivision, South Homestead Township, Barton County, Kansas:
-Barry McManaman, County Engineer, will provide details. Sheriff Brian Bellendir has requested the establishment of a 30 mile per hour speed limit on all public roads inside of the Barton Hills Subdivision. After reviewing the location and confirming that South Homestead officials support the proposed speed zones, it is recommended that a Resolution be adopted establishing the 30 mile per hour speed limit as requested.
F. RESOLUTION 2024-21: A Resolution Authorizing the Adoption of the Bylaws and Interlocal Cooperation Agreement for the Kansas County Association Multiline Pool:
-Matt Patzner, County Administrator, will provide details. On November 26, 2024, the Commission awarded the County’s liability and property coverage bid to KCAMP. As a result of that award, the Commission has been asked to adopt a Resolution authorizing the adoption of the Bylaws and Interlocal Cooperation Agreement for the Kansas County Association Multiline Pool. Essentially, the County, through the interlocal agreement, agrees to participate in and form a municipal selfinsurance pool for the insurance coverage for certain liabilities with KCAMP.
G. DISTRICT CORONER: Appointment of Special Deputy Coroners:
-Mr. Patzner will provide details. Dr. Patrick Stiles is the District Coroner in the 20th Judicial District. Dr. Stiles has made recommendation as to the appointment of Special Deputy Coroners as prescribed by Kansas Statutes and by Resolution 2006-11, District Coroner. Special Deputies serve one-year calendar terms.
H. ELEVATOR MODERNIZATION: Brentwood Builders LLC:
-Mr. Patzner will provide details. In 2023, the Commission, as a part of the HVAC project, opted to modernize the Courthouse elevator. Work included moving the mechanics to inside the Courthouse as well as updating electrical components, power unit, wiring, hydraulic oil, piston and cylinder. Brentwood Builders then provided additional services relative to the modernization, to include remodeling of the inside of the cab. It is suggested that Capital Improvement funds be used for the upgrade.
I. EXECUTIVE SESSION:
-Chairman Esfeld will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
10:15 a.m. or following the close of the Agenda Meeting – Program Update – Sara Arnberger, Executive Director, Great Bend Economic Development.
10:45 a.m. – Spill Prevention, Control and Countermeasures (SPCC) Plan Proposal bids and the 826K Compactor Axel Clean Out Bids review – Jennifer Hamby. Solid Waste Director.
11:00 a.m. – OS 156 RCB Extensions Project bids and the 2025 Biennial Bridge Inspections Proposal from Kirkham Michael – Barry McManaman, County Engineer.
11:15 a.m. – City Management Update – Mayor Mike Urban and Bob Suelter, City Attorney.
11:45 a.m. – Microsoft 365 Licensing for 2025 – Dereck Hollingshead, IT Director.
1:00 p.m. – Bobcat Track Loader Buy Back – Chris Schartz, County Works Director.
1:30 p.m. – Personnel – Levi Morris, County Attorney.
1:45 p.m. – Regular Business Discussion – Matt Patzner, County Administrator.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Brooke Haulmark, CKCC Director, is scheduled for December 12, 2024.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration at this time.
C. The Commissioners are available to the Public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, December 17, 2024.
VII. ADJOURN