Feb 08, 2020 4:30 PM

Monday Barton County Commission Meeting Agenda

Posted Feb 08, 2020 4:30 PM
Monday Agenda
Monday Agenda


Agenda Meeting   February 10, 2020   9:00 a.m. Until Close


A. Call Meeting to Order.

B. Recitation of the Pledge of Allegiance.

C. Consider Approval of the Agenda.

D. Consider Minutes of the February 3, 2020, Regular Meeting.

E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.

F. Cell phones and other electronic devices, other than those used by the media and law enforcement, should be shut off.

II. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.

-There is no Old Business at this time.

III. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.

A. COUNTY CLERK’S OFFICE: Request for Approval – Added / Abated / Escaped /Refunded Taxes:

-Donna Zimmerman, County Clerk, will present a listing of Added / Abated / Escaped /Refunded Taxes. Orders for these actions are kept on file in the County Clerk’s Office. These are used to correct assessments and are requested by the County Appraiser’s Office or the County Clerk’s Office.


-Per KSA 19-2687, each County officer and head of a department shall make an inventory of the personal property owned by the County and located in such office or department. The inventory, which shall be taken during the month of December of each year, shall be filed with the County Clerk on or before December 31 of each year. The inventory shall not include books, records, files, stationery, writing materials and blank legal papers. The information will be presented to the Commission during February of each year. Per Resolution 2005-22, the mandated duties have been assigned to the Information Technology Department. John Debes, Director, and Chris Saenz, Equipment Technician, will provide details.

C. COUNTY ENGINEER: Intersection Improvements at Redwing:

-Barton County was approved for the Kansas Department of Transportation (KDOT) Cost Share Program to improve the intersection of NE 60 Avenue at K-4 Highway. KDOT now asks that Barton County approve the project agreement, which is based on an estimated construction cost of $275,660.00. The project will improve the safety of the intersection through the installation ofa new box culvert further from the highway and building wider radii at the intersection to allow for better turning. Barry McManaman, County Engineer, will provide details.

D. COUNTY ENGINEER: Intersection Improvements at Redwing – Kirkham, Michael and Associates:

-Should the Commission approve the KDOT Cost Share Program agreement for intersection improvements at Redwing, it is suggested that an Agreement for Engineering Services with Kirkham, Michael and Associates also be approved. Under the $40,000.00 design agreement, Kirkham, Michael will provide preliminary surveying, design and bid letting services in accordance with KDOT requirements. It is noted that the County is responsible for 100% of the design cost. Mr. McManaman will provide details.

E. BOARD APPOINTMENTS: Health Department Advisory Committee:

-After expanding the Barton County Health Department Advisory Committee earlier this year, the County solicited for applicants for the additional uncompensated positions. Shelly Schneider, Health Director, has received an application from Krista Smith.

F. COMPUTER INFORMATION CONCEPTS: Annual Peopleware Agreement:

-In 2013, the County purchased a commercial software package from Computer Information Concepts, Inc. (CIC). The software includes tax administration, budgetary / fund accounting, indexing / imaging, payroll / personnel and time / attendance. The Commission will now beasked to consider approval of the Annual Peopleware Agreement that details responsibilities for the soft- and hard-ware, including response time. Phil Hathcock, County Administrator, will provide details.

IV. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.


-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.

-Barton County Office Buildings will be closed Monday, February 17, 2020, in observance of Presidents Day. The Records Division of the Sheriff’s Office and the Health Department will also be closed. The Landfill will close at 11:00 a.m. that day. Emergency services will be innormal operation.


Although subject to change, the following appointments have been scheduled:

FEBRUARY 10, 2020

9:45 a.m. or following the close of the Agenda Meeting – IRB / Economic Development annualreview – Kan-Can (Red Barn) – Phil Hathcock, County Administrator; Donna Zimmerman, County Clerk; Jim Jordan, County Treasurer; Barb Esfeld, County Appraiser and Matt Patzner, Finance Officer

10:15 a.m. – Update on the Stepping Up program – Julie Kramp, Executive Director, The Center for Counseling and Consultation; Tammy Hammond, Executive Director, Rosewood; Shelly Schneider, Health Director; Amy Boxberger, CKCC Director, and Marissa Woodmansee,Juvenile Services Director

10:45 a.m. – 2020 High Risk Rural Roads Signing Project – Barry McManaman, County Engineer

11:00 a.m. – Cold Mix Bid and Susank Road Overlay – Darren Williams, County Works Director

11:15 a.m. – Regular Business Discussion – Phil Hathcock, County Administrator, and Donna Zimmerman, County Clerk

THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Phil Hathcock, County Administrator, is scheduled for February 13, 2020.


A. Discussion Items.

B. Citizens or organizations may present requests or proposals for initial consideration.

C. The Commissioners are available to the Public on Mondays during regular businesshours.

D. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.

E. The next Regular Meeting will be at 9:00 a.m., Tuesday, February 18, 2020.


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