The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3V642di. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
The County Commission will meet as the Board of County Canvassers at 8:30 a.m., Tuesday, August 13, 2024, in the Office of the County Clerk. At that time, they will canvass the August 6, 2024, Primary Election ballots.
BOARD OF BARTON COUNTY COMMISSIONERS
Budget Hearing and Agenda Meeting
Aug. 13
Following the close of the canvass until close of agenda meeting
BUDGET HEARING
9 a.m. or following the close of the canvass until Close of Budget Hearing
BUDGET HEARING: 2025 Operating Budget:
-Matt Patzner, County Administrator, will provide details. Elected officials, Department Heads and supported agencies were asked to submit budget requests for the 2025 Operating Year. The Commission reviewed the requests and, with the assistance of the Administrator, drafted a balanced operating budget. The proposed 2025 Operating Budget is now presented to receive public comment.
CLOSE BUDGET HEARING
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AGENDA MEETING
Close of the budget hearing until close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the July 30, 2024, Regular Meeting.
Minutes of the August 6, 2024, Regular Meeting are not available.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of July 30, 2024, and ending August 13, 2024.
III. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. ADOPTION OF THE 2025 BARTON COUNTY OPERATING BUDGET:
-Mr. Patzner will provide details. At the Budget Hearing for the proposed 2025 Operating Budget for Barton County, conducted prior to this Regular Agenda Meeting, public comments were received. The Commission is now asked to consider adoption of the budget.
B. ADOPTION OF THE 2025 AUTHORIZED POSITIONS LISTING:
-Mr. Patzner will provide details. To assure that offices are operating with appropriate personnel, the 2025 Authorized Positions listing is presented for adoption. The listing includes all County positions, including Central Kansas Community Corrections and 20th Judicial District Juvenile Services, as both fall under the umbrella of County operations.
C. CAPITAL IMPROVEMENT AND EQUIPMENT REPLACEMENT PLANS:
-Mr. Patzner will provide details. Through the budgeting process, Barton County transfers cash, as savings, to both the Capital Improvement and the Equipment Replacement Plans. These plans, revised annually, allow the County to plan for projected long-term expenditures.
D. SOUTHWEST DEVELOPMENTAL SERVICES, INC: Agreement for Services:
-Mr. Patzner will provide details. Southwest Developmental Services, Inc. (SDSI) is the Community Developmental Disability Organization (CDDO) for the County. Under the 2025 service agreement, SDSI will provide all services required by Kansas statutes for a CDDO for a total of $70,000.00.
E. 2023 AUDIT REPORT:
-Jami Benyshek, Senior Audit Manager, AdamsBrown, will present the 2023 Audit Report to the Commission. The report will cover the financial condition of Barton County from January 1, 2023, through December 31, 2023.
F. COUNTY ENGINEER: Consideration of Bids for FAS 380 RCB Extensions Project:
-Barry McManaman, County Engineer, will present details. Bids were opened on July 31, 2024, for this project which widens an existing Reinforced Concrete Box (RCB) Bridge number FAS 380 located on NE 190 Road 1.15 miles east of Beaver. L&M Contractors, Inc. submitted the low bid in the amount of $119,944.00. The Commission is asked to consider approval of the bid.
G. NOXIOUS WEED: Equipment Replacement - Purchase of a Truck:
-Mr. Patzner will provide details. Earlier this year, Road and Bridge asked for vehicle quotes for a ¾ ton, 4x4, crew cab, full size 4-door truck. A vehicle was purchased for Road and Bridge as a result of that bid. It is now suggested that the 2024 2500 Tradesman Crew Cab 4 X 4, priced at $46,784.00 by Marmie Motors, be purchased to replace a 1995 Ford F250 XL at Noxious Weed.
H. EXECUTIVE SESSION:
-Chairman Barb Esfeld will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
10:15 a.m. or following the close of the Agenda Meeting - Informational Update – National Interest Electric Transmission Corridor – Patrick Hoffman, County Counselor.
10:45 a.m. – Program Update – Veronica Coons, Barton County Conservation District Manager.
11:00 a.m. – ROZ Financial Support – Jason R. Murray, Executive Director, Golden Belt Community Foundation.
11:15 a.m. – Regular Business Discussion – Matt Patzner, County Administrator.
Noon – Departmental Visit with Karen Winkelman, Director, and the Health Department staff.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Members of the Health Department are scheduled for August 15, 2024.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration at this time.
C. The Commissioners are available to the public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, August 20, 2024.
VII. ADJOURN