The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3OQOLIZ. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
March 4 - 9 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the February 25, 2025, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
III. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. RESOLUTION 2025-07: Annual Review of a Conditional Land Use Permit:
-Judy Goreham, Environmental Manager, will provide details. On March 9, 2022, the Commission approved both the Zoning Amendment and the Conditional Land Use Permit applications for Larry and Sheree Marshall, dba Marshall Towing, by Resolution for their property located at 514 SW 20 Road. This property is located in the SE/4, Section 4, Township 20 South, Range 14 West. There is an annual requirement for review of all applicable licenses, compliance and testing to continue this approval.
B. 20th JUDICIAL DISTRICT JUVENILE SERVICES: Fiscal Year 2026 Budget:
-Marissa Woodmansee, Juvenile Services Director, will provide details. Juvenile Services is funded by grants from the Kansas Department of Corrections (KDOC) – Juvenile Services. These KDOC funds fall into three separate grants – general funding for prevention and graduated sanctions – $839,854.94; evidence based programs – $320,782.38; and reinvestment funds – $256,626.00. Total grant funding is $1,417,263.32. Generally funding is used to improve outcomes for Kansas youth, families and communities involved in the judicial system.
C. APPRAISER’S OFFICE: Valuation Update:
-Wendy Prosser, County Appraiser, will provide details. By March 1 of each year, the Appraiser’s Office is to have completed valuation of property and mailed notices to the public per K.S.A 79-1460. The Commission will receive a report on the mailing of notices of valuation and valuation trends.
D. ROAD AND BRIDGE: 2025 Cold Mix Asphalt Contract:
-Chris Schartz, County Works Director, will provide details. The Road and Bridge Department accepted bids until 2:00 p.m., February 19, 2025, for the 2025 Cold Mix Asphalt Contract. The bid specified mixing approximately 25,000 tons of cold mix asphalt material with the County furnishing all aggregate and asphalt oil. Using County specifications, the contractor will be required to mix asphalt at the South Washington pit. Venture Corporation provided the only bid at $10.58 per ton. Funding was included in the 2025 Budget for this anticipated expense.
E. REQUEST FOR PROPOSAL: 2025 Highway Striping Project:
-Barry McManaman, County Engineer, will provide details. Barton County accepted proposals for the 2025 Highway Striping Project until 2:00 p.m., February 19, 2025. Work includes centerline and edge line striping on approximately 96 miles of County roadway. Straight-Line Striping, Inc. submitted unit prices for the estimated quantity of both white and yellow paint as well as the glass beads that provide reflectivity to the striping. The actual quantities of each material used by the contractor will be paid for at the unit prices submitted.
F. COMPUTER INFORMATION CONCEPTS: Annual Peopleware Agreement:
-Matt Patzner, County Administrator, will present details. In 2013, the County purchased a commercial software package from Computer Information Concepts, Inc. (CIC). The software includes tax administration, budgetary / fund accounting, indexing / imaging, payroll / personnel and time / attendance. Portals for the Treasurer and the Appraiser have since been added.
G. COURTHOUSE GENERATOR: Cables and Test Start Up:
-Mr. Patzner will provide details. During the HVAC Improvement Project, one update was an upgrade to the electrical panel with the addition of wiring for a generator. Haynes Electric has submitted a proposal for required cables and an exercise test totaling $7,500.00.
H. FAÇADE IMPROVEMENT GRANTS: Round I and II Recap:
-Mr. Patzner will provide details. For 2025, Barton County has pledged $120,000.00 for Façade Improvement Grant projects in Claflin, Ellinwood, Great Bend and Hoisington. As a part of the program’s revamp, the Commission invited area cities to provide financial support thus increasing the dollar amount available for projects. For their contribution, cities will have the opportunity to tailor FIG specifications to their community. An organizational meeting will be held March 6, 2025, with participating cities. A recap of the Round I and II will be provided.
I. EXECUTIVE SESSION:
-Chairman Tricia Schlessiger will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
IV. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-The Commission and other County officials will meet with the Claflin, Ellinwood and Hoisington City Council members beginning at 4:00 p.m., Thursday, March 6, 2025, at the Historic Wolf Hotel, 1 North Main, Ellinwood, Kansas. During the meeting, the Commission will review program requirements for the Façade Improvement Program 2025.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
10:00 or following the close of the Agenda Meeting – Financial Update – Matt Patzner, Administrator.
10:15 a.m. – Freedom of Information Request Software – Bev Schmeidler, County Clerk, and Darin DeWitt, Voter Registration Clerk.
10:30 a.m. – Program Update – Employee Engagement Committee.
11:00 a.m. – Program Update – Judge Carey Hipp.
11:30 a.m. – Regular Business Discussion – Matt Patzner, County Administrator.
1:00 p.m. – RFP, 2025 NE 30 Road Resurfacing Project – Barry McManaman, County Engineer.
1:15 p.m. – Vehicle Update – Sean Kelly, Emergency Management Director.
1:30 p.m. – Drug Dog Needs – Sheriff Brian Bellendir.
1:45 p.m. – Program Update – Brooke Haulmark, CKCC Director.
2:15 p.m. – Program Update – Brenda Kaiser, Human Resource Director.
2:30 p.m. – Program Update – Wendy Prosser, County Appraiser.
3:00 p.m. – Program Update – Barton County Rural Water District No. 2.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Sheriff Brian Bellendir is scheduled for March 6, 2025.
V. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration at this time.
C. The Commissioners are available to the Public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, March 11, 2025.
VI. ADJOURN