The Commission will hold a joint meeting with the City of Hoisington City Council at 6:00 p.m., Monday, November 27, 2023, at the Activity Center, 1200 Susank Road, Hoisington, Kansas.
The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3IhnoF0. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Nov. 28
9 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the October 31, 2023, November 7, 2023 and November 14, 2023, Regular Meetings and the November 17, 2023, Special Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of November 7, 2023, and ending November 21, 2023.
III. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. INFORMATION TECHNOLOGY: Replacement of Certain Computers:
-Dereck Hollingshead, Information Technology Director, will provide details. The County has developed a plan for the annual replacement of a certain number of computers. This practice improves the County’s technological capabilities and allows for more consistent budgeting. With no local vendors submitting bids, it is suggested that the $29,745.00 low bid from RocketeDrop be approved and that each department provide funding for corresponding purchases.
B. LEGISLATIVE ISSUES: KAC Legislative Policy Statement:
-Matt Patzner, County Administrator, will present details. On December 5, 2023, County officials will meet at the Kansas Association of Counties (KAC) Annual Conference. An important item that will be discussed is the KAC Legislative Policy Statement. Member Counties will be called to review the issues and determine the platform’s final form. It will then be utilized during the upcoming Legislative Session to promote issues related to County Government. Each year, Barton County reviews and considers the KAC Platform and other initiatives that may have local interest.
C. BARTON COUNTY EMPLOYEE HANDBOOK: Update – Policy 110, DOJ / OVW Funding – Interaction With Minors:
-Mr. Patzner will provide details. In January, 2023, the Commission adopted Policy 110, DOJ / OVW Funding – Interaction With Minors, into the Employee Handbook. The Office of Justice Programs (OJP) has since suggested certain updates.
D. COURTHOUSE HVAC IMPROVEMENT PROJECT: Other Change Orders – Under Resolution 2023-19 Threshold:
-Mr. Patzner will present details. Barton County has received notice of certain needed updates to the Heating, Ventilation and Air Conditioning improvement project. These changes, individually, are under the threshold established with the adoption of Resolution 2023-19.
E. EXECUTIVE SESSION:
-Chairman Shawn Hutchinson will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-County officials, individually or in groups, may visit the Courthouse or those buildings being used for displaced Courthouse offices during the HVAC improvement project. With the Courthouse located at 1400 Main, other buildings being used for housing are 1520 Main and 1709 Main, Great Bend, Kansas.
-The Kansas Association of Counties (KAC) will hold its Annual Meeting from December 5 – 7, 2023, in Wichita, Kansas. In addition to determining a Legislative Policy, individual associations will meet to discuss County needs. The annual meeting is headquartered at the Hyatt Regency and Century II Convention Center, 400 West Waterman, Wichita, Kansas. As a result, there will be no Commission meeting that week. The next meeting of the Commission will be December 12, 2023.
-The Barton County Planning Commission will hold a Special Meeting at 9:00 a.m., Thursday, December 7, 2023, in the Hoisington Activity Center, Upstairs Meeting Room, 1200 Susank Road, Hoisington, Kansas. The meeting is open to the public.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
9:45 a.m. or following the close of the Agenda Meeting – Heating and Air Conditioning System – Marissa Woodmansee, Juvenile Services Director.
10:00 a.m. – Annual Review of the Solid Waste Management Plan – Jennifer Hamby, Director.
10:15 a.m. – Commercial Solar Moratorium Extension – Judy Goreham, Environmental Manager.
10:30 a.m. – Program Update – Amy Miller, Emergency Risk Manager.
11:00 a.m. – Program Update – Barry McManaman, County Engineer.
11:15 a.m. – Regular Business Discussion – Matt Patzner, County Administrator.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Members of the Juvenile Services Department are scheduled for November 30, 2023.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. The Commissioners are available to the Public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, December 12, 2023.
VII. ADJOURN.