The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3T4o4Ct. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Sept. 24
9 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the September 17, 2024, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of September 10, 2024, and ending September 24, 2024.
III. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. JUVENILE SERVICES: Request for Proposal – Juvenile Services Fleet Insurance:
-Marissa Woodmansee, Juvenile Services Director, will present details. Juvenile Services released a Request for Proposal (RFP) for fleet insurance with an August 26, 2024, deadline. The RFP called for coverage for four (4) vehicles and 17 staff members, traveling in a five-county area, transporting youth and families, as well as other business travel.
B. NOXIOUS WEED: Request for Proposal – Noxious Weed Pickup Bed Bid:
-Chris Schartz, Interim County Works Director, will provide details. On August 13, 2024, the Commission purchased a 2500 Tradesman Crew Cab from Marmie Motors to replace a 1995 Ford F250 XL at Noxious Weed. On August 29, 2024, Noxious Weed released a pickup bed bid to two vendors – BS Trailer Sales, Inc and Sunflower Trailer Sales, Inc. Mr. Schartz will ask that the Commission award the bid in the best interest of the County.
C. ROAD AND BRIDGE: 2024 Cold Mix Asphalt – Ratify Overage:
-Mr. Schartz will provide details. The Road and Bridge Department accepted bids until February 22, 2024, for the 2024 Cold Mix Asphalt Contract. The bid specified mixing approximately 20,000 tons of cold mix asphalt material, with the County furnishing all aggregate and asphalt oil. Using the County specifications, the contractor will be required to mix asphalt at the South Washington pit. On March 5, 2024, the Commission approved the purchase of cold mix from Venture Corporation at $9.60 per ton. Final accounting of cold mix purchased shows an overage of $4,147.20 or approximately 432 tons. The Commission will be asked to ratify that expenditure.
D. EXECUTIVE SESSION:
-Chairman Barb Esfeld will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
9:45 a.m. or following the close of the Agenda Meeting – Financial Update – Matt Patzner, Administrator.
10:15 a.m. – Regular Business Discussion – Matt Patzner, County Administrator.
Noon – Luncheon meeting with the County Clerk’s Office to discuss regular business.
1:00 p.m. – Insurance Review with Freedom Claims and Blue Cross / Blue Shield with County officials.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Members of the Juvenile Services Department are scheduled for September 26, 2024.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration at this time.
C. The Commissioners are available to the public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, October 1, 2024.
VII. ADJOURN.