The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3vYP4rP. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
February 15, 2023
9 a.m. until close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the February 8, 2023, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devises. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS: 13th Month – Third Run:
-An Accounts Payable Register for the 13th Month, 2022, will be submitted to the Commission. Thirteenth month expenditures include any unpaid bills for a product, service or utility that was received in 2022.
III. APPROVAL OF APPROPRIATIONS:
-An Accounts Payable Register will be submitted to the Commission for the period of February 1, 2023, and ending February 15, 2023.
IV. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
V. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. INVENTORY OF COUNTY PROPERTY:
-Bev Schmeidler, County Clerk; Chris Saenz, Equipment Technician; and Dereck Hollingshead, Information Technology Director, will provide details. Per KSA 19-2687, each County officer and head of a department shall make an inventory of the personal property owned by the County and located in such office or department. The inventory, which shall be taken during the month of December of each year, shall be filed with the County Clerk on or before December 31 of each year. The inventory shall not include books, records, files, stationery, writing materials and blank legal papers. The information will be presented to the Commission during February of each year. Per Resolution 2005-22, the mandated duties have been assigned to the Information Technology Department.
B. ROAD AND BRIDGE: 2023 Cold Mix Asphalt Contract:
-Darren Williams, County Works Director, will provide details. The Road and Bridge Department accepted bids until 2:00 p.m., February 7, 2023, for the 2023 Cold Mix Asphalt Contract. The bid specified mixing approximately 25,000 tons of cold mix asphalt material, with the County furnishing all aggregate and asphalt oil. Using the County specifications, the contractor will be required to mix asphalt at the county pit on South Washington, Great Bend. Venture Corporation provided the only bid at $8.90 per ton. Funding was included in the 2023 Budget for this anticipated expense.
C. REQUEST FOR PROPOSAL: 2023 Highway Striping Project:
-Barry McManaman, County Engineer, will provide details. Barton County accepted proposals for the 2023 Highway Striping Project until 2:00 p.m., February 7, 2023. Work includes centerline and edge line striping on approximately 98 miles of County roadway. Straight-Line Striping, Inc. submitted unit prices for the estimated quantity of both white and yellow paint, as well as the glass beads that provide reflectivity to the striping. The actual quantities of each material used by the contractor will be paid for at the unit prices submitted. There were no other bidders.
D. KANSAS NATURAL RESOURCE COALITION: 2023 Membership:
-Matt Patzner, County Administrator, will present details. The Kansas Natural Resource Coalition (KNRC) serves as a conduit between local, state and federal governments to promote balanced, necessary and effective administrative policymaking initiatives that materially affect the natural or human systems governed by individual member counties. The Commission has been asked to approve membership for 2023.
E. EXECUTIVE SESSION:
-Chairman Shawn Hutchinson will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
VI. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-Barton County Office Buildings will be closed Monday, February 20, 2023, in observance of Presidents Day. The Records Division of the Sheriff’s Office and the Health Department will also be closed. The Landfill will close at 11:00 a.m. that day. Emergency services will be in normal operation.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
9:45 a.m. or following the close of the Agenda Meeting – Personnel – Levi Morris, County Attorney.
10:00 a.m. – Discussion – Upgrade locking system for the Barton County Annex – Marissa Woodmansee, Juvenile Services Director, and Dereck Hollingshead, Information Technology Director.
10:15 a.m. – Acciona Energy Update and Conditional Land Use Permit Application – Tillman Infrastructure, LLC by Skyward Land Services, Inc. – Judy Goreham, Environmental Manager.
11:00 a.m. – Wire Guard System Addition to Caterpillar Compactor Rebuild – Jennifer Hamby, Solid Waste Director.
11:15 a.m. – Regular Business Discussion – Matt Patzner, Director of Operations.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Pam Wornkey, Register of Deeds, is scheduled for February 16, 2023.
VII. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. The Commissioners are available to the Public on Wednesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Wednesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Wednesday, February 22, 2023.
VIII. ADJOURN.