The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3MS9fA5. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Nov. 26 - 9 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the November 12, 2024, and November 19, 2024, Regular Meetings.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
III. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. KANSAS REHABILITATION TAX CREDITS: Request for Bids – Courthouse HVAC Project:
-Matt Patzner, County Administrator, will provide details. On October 16, 2024, the County solicited bids from interested parties in purchasing Kansas Rehabilitation Tax Credits that were issued for the Heating, Ventilation and Air Conditioning (HVAC) project at the Barton County Courthouse. Sealed bids were accepted for either the entire amount ($1,463,440.00) of tax credits or an amount not less than $50,000 per bidder.
B. RISK MANAGEMENT AND INSURANCE PROVIDER:
-Mr. Patzner will provide details. On November 19, 2024, the Commissioner interviewed personnel from KCAMP / KWORCC and Copeland Insurance. The firms were asked to provide details on liability and property coverage, as well as workers compensation, for Operational Year 2025.
C. OCCUPANCY AGREEMENT: 12th and Kansas, Great Bend:
-Mr. Patzner will provide details. As a means of community support, the State of Kansas Parole office is housed in the County office building at 1208 Kansas, Great Bend. This agency reimburses Barton County for a portion of the building’s utility costs. The proposed agreement is set to expire December 31, 2025.
D. COUNTY ENGINEER AND EMERGENCY MANAGEMENT: Copier Replacement:
-Mr. Patzner will provide details. The copier currently used in the County Engineer and Emergency Management Offices was purchased in August, 2014, and is considered obsolete. It is suggested that a Canon imageRUNNER ADVANCE DX C5840i be purchased from OPI at a cost of $10,780.00. The monthly maintenance agreement for said copier is $42.00 per month. Monies are available in the County Engineer’s account for the proposed purchase.
E. BOARD APPOINTMENTS: Health Department Advisory Committee:
-Karen Winkelman, Public Health Director, will provide details. Barton County solicited applicants for uncompensated positions for the Health Department Advisory Committee. The Health Department Advisory Committee provides guidance, recommendation and assistance to the Barton County Health Department staff.
F. CENTRAL KANSAS COMMUNITY CORRECTIONS: Extension of the Subaward Agreement with Learning Tree Institute at Greenbush:
-Brooke Haulmark, CKCC Director, will provide details. In 2021, Barton County sought grant data analysis, evaluation and reporting services for the Improving Reentry for Adults with Substance Use Disorders Program grant award from the Office of Justice Programs (O.J.P.), U.S. Department of Justice. The Learning Tree Institute at Greenbush was contracted at that time to perform needed services. It is suggested that the subaward agreement be extended to September, 2025. Monies are available in the grant for the $38,601.00 fee, which is set as a not to exceed limit for services provided.
G. EXECUTIVE SESSION:
-Chairman Barb Esfeld will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
IV. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day. -Barton County Office Buildings will be closed on Thursday, November 28, 2024, and Friday, November 29, 2024, in observance of the Thanksgiving Holiday. The Barton County Health Department and the Records Division of the Sheriff’s Office will be closed both days. The Barton County Landfill will be closed on Thursday, November 28. It will reopen on Friday, November 29, between the hours of 8:00 a.m. and 11:00 a.m. On Saturday, November 30, it will return to normal operational hours. Emergency services will be in normal operation.
-The Kansas Association of Counties (KAC) will hold its Annual Meeting from December 3 – 5, 2024, in Wichita, Kansas. In addition to determining a Legislative Policy, individual associations will meet to discuss County needs. The annual meeting is headquartered at the Hyatt Regency and Century II Convention Center, 400 West Waterman, Wichita, Kansas. As a result, there will be no Commission meeting that week. The next meeting of the Commission will be December 10, 2024.
B. APPOINTMENTS:
-No study sessions have been scheduled for today.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Thanksgiving is November 28, 2024. No County Edition is scheduled.
V. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration at this time.
C. The Commissioners are available to the Public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, December 10, 2024.
VI. ADJOURN