The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3LaNF9C. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Jan. 30
9:00 a.m. Until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the January 23, 2024, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS: Second 13th Month:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period ending December 31, 2023. This is considered the second “13th Month” for 2023 expenditures.
III. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of January 16, 2024, and ending January 30, 2024.
IV. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
A. THE LEAGUE OF KANSAS MUNICIPALITIES: 2024 Membership:
-Chairman Barb Esfeld will provide details. The mission of the League is to strengthen and advocate for the interests of the municipalities of Kansas to advance the general welfare and promote the quality of life of the people who live within Kansas. This item was tabled on January 2, 2024.
V. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. COMMISSION DISCUSSION: Quivira Water Rights Impairment Issue:
-Commission Tricia Schlessiger will provide details. The Commissioners joined officials from surrounding Counties to discuss the potential Quivira Water Rights Impairment issue on January 29, 2024.
B. RESOLUTION 2024-05: Application for Approval of a Conditional Land Use Permit for a Described Tract of Land:
-Judy Goreham, Environmental Manager, will provide details. Scott Liebl, dba Liebl Welding LLC, wishes to expand his business at 883 NE 120 Ave, Claflin, Kansas. The site is zoned Agricultural District and a Small Scale Non-Agricultural Related Business is a conditionally permitted use in this zoning district. A Public Hearing was held on January 11, 2024, to consider the request, and it was unanimously recommended by the Planning Commission that the Barton County Commissioners approve this request.
C. SOLID WASTE: Repair of Caterpillar 826K Compactor Transmission:
-Jennifer Hamby, Solid Waste Director, will provide details. The Barton County Landfill operates a Caterpillar 826K Compactor to push and compact trash. In December, 2023, the pump to the hydraulic cooling fan motor went out, causing damage to the shaft roller bearing, all pistons and the swash plate. This damage caused brass shavings to enter the hydraulic system. Foley Industries installed a new fan pump, reconditioned the hydraulic fan motor and flushed the hydraulic system. Total repair cost is $18, 811.62. Monies are available in the Solid Waste Fund for this repair.
D. ELECTION: Help America Vote Act Security Grant:
-Ms. Schmeidler will present details. The Clerk’s Office received a $94,096.91 Help America Vote Act (HAVA) Security Grant. Previous purchases include additional security for election equipment storage, a new trailer and rolling bags. This portion of the project includes security locking mechanisms, cameras and a server. It is suggested that the cost of the project be taken from the Equipment Replacement Fund, with reimbursement made once the grant funding is received. It is noted that this is a 90 / 10 grant.
E. EXECUTIVE SESSION:
-Chairman Esfeld will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
VI. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-County officials, individually or in groups, may visit the Courthouse or those buildings being used for displaced Courthouse offices during the HVAC improvement project. With the Courthouse located at 1400 Main, other buildings being used for housing are 1520 Main and 1709 Main, Great Bend, Kansas.
-The Juvenile Correctional Advisory Board Meeting will be held from 11:45 am – 1:00 p.m., Tuesday, January 30, 2024, at 1800 12th Street, Great Bend, Kansas.
B. APPOINTMENTS:
-The following appointments have been scheduled:
9:45 a.m. or following the close of the Agenda Meeting – Operational Needs – Jennifer Hamby, Solid Waste Director.
10:00 a.m. – USDA B Grant – Julie Kramp, The Center; Derrick Hollingshead, IT Director, and Marissa Woodmansee, Juvenile Services Director.
10:30 a.m. – Body and Dash Cam Needs – Sheriff Brian Bellendir.
10:45 a.m. – Juco Road Overlay Bids and Cold Mix Asphalt Bids – Barry McManaman, County Engineer and Darren Williams, County Works Director.
11:00 a.m. – Program Update and Insurance Bids – Brooke Haulmark, CKCC Director.
11:30 a.m. – Regular Business Discussion – Matt Patzner, County Administrator.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Sheriff Brian Bellendir is scheduled for February 1, 2024.
VII. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. The Commissioners are available to the public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, February 6, 2024.
VIII. ADJOURN