The Commission meeting will be live-streamed through Microsoft Teams. Citizens may view the meeting through their own sign in or by signing in “anonymously”. Please follow this link: https://bit.ly/3nZpjaF. If you wish to participate in the discussion of any item, please call (620) 793-1800 for instructions.
BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting
Sept. 26
9 a.m. Until Close
1500 Kansas Avenue, Great Bend
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider the minutes of the September 19, 2023, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Please silence all phones and electronic devices. Recording the meeting is allowed and the Commission requests that anyone using special recording equipment be seated in the back row to avoid creating a distraction during the meeting.
II. APPROVAL OF APPROPRIATIONS:
-Bev Schmeidler, County Clerk, will present details. An Accounts Payable Register will be submitted to the Commission for the period of September 12, 2023, and ending September 26, 2023.
III. OLD BUSINESS - Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS - All new business to be considered by the Commission will be heard at this time.
A. COUNTY CLERK’S OFFICE: Request for Approval – Added / Abated / Escaped / Refunded Taxes:
-Ms. Schmeidler will present a listing of Added / Abated / Escaped / Refunded Taxes. Orders for these actions are kept on file in the County Clerk’s Office. These are used to correct assessments and are requested by the County Appraiser’s Office or the County Clerk’s Office.
B. PROCLAMATION 2023-13: National 4-H Week:
-Michelle Beran, Cottonwood Extension District – Barton County, will be joined by area youth in presenting the proposed Proclamation. 4-H, as delivered by area Cooperative Extension agencies, has helped thousands of youth become true leaders, entrepreneurs and visionaries. By declaring October 1 – 7, 2023, as National 4-H Week, the Commission recognizes the importance of using the Head, Heart, Hands and Health, the four core values of the 4-H mission, to make the best better.
C. COMMISSION: Employee Engagement Committee:
-Commissioner Donna Zimmerman will provide details. It is the intent of the Commission to establish and annually fund an Employee Engagement Committee (EEC). In an effort to move forward with the EEC, the Commission solicited members. At this time, membership will be considered. Appointment period to end December 31, 2024, with the initial EEC members charged with the development of bylaws, short- and long-term goals, project development and to create and host a holiday event for all employees.
D. INFORMATION TECHNOLOGY: 2023 Server Upgrade Project:
-Dereck Hollingshead, Information Technology Director, will present details. On August 31, 2023, the Information Technology Department released the 2023 Server Upgrade Project Request for Proposal (RFP). The department sought pricing for hardware and software to upgrade two (2) servers. The hardware and software to upgrade these two (2) servers will allow Barton County Information Technology to replace a minimum of seven (7) servers. Two vendors submitted bids. It is noted that the Ellinwood and Great Bend Police Departments will reimburse the County for a portion of the cost and that there will be additional software costs.
E. JUVENILE SERVICES: Request for Proposal – Juvenile Services Fleet Insurance:
-Marissa Woodmansee, Juvenile Services Director, will present details. Juvenile Services released a Request for Proposal (RFP) for fleet insurance with a September 15, 2023, deadline. The RFP called for coverage for four (4) vehicles and 21 staff members, traveling in a five-County area transporting youth and families, as well as other business travel. Two bids were received.\
F. DISTRICT CORONER: Appointment of Special Deputy Coroners:
-Matt Patzner, County Administrator, will provide details. Dr. Patrick Stiles was re-appointed as District Coroner effective January 1, 2023. At the recommendation of Ellsworth County, Dr. Stiles requests that Nathaniel Florian be appointed as a Special Deputy Coroner.
G. EXECUTIVE SESSION:
-Chairman Shawn Hutchinson will present. Any Commissioner may make a motion for the board to recess to executive session at this time as allowed by K.S.A. 75-4319. Any motion must contain the justification for the executive session, the subject matter to be discussed, any individuals in addition to the board who will attend the executive session and the time at which the regular session shall resume.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-County officials, individually or in groups, may visit the Courthouse or those buildings being used for displaced Courthouse offices during the HVAC improvement project. With the Courthouse located at 1400 Main, other buildings being used for housing are 1520 Main and 1709 Main, Great Bend, Kansas.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
9:45 a.m. or following the close of the Agenda Meeting – Insurance Review – Freedom Claims with Matt Patzner, County Administrator, and Brenda Kaiser, Human Resource Director.
11:00 a.m. – Year End-Outcomes and Program Update – Amy Boxberger, CKCC Director.
11:30 a.m. – Conditional Use Permit – Communications Tower – Judy Goreham, Environmental Manager.
1:30 p.m. – Program Update – Barry McManaman, County Engineer.
2:00 p.m. – Update on Transmission Repair – Jennifer Hamby, Solid Waste Director.
2:15 p.m. – Regular Business Discussion – Matt Patzner, County Administrator.
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Members of the Juvenile Services office are scheduled for September 28, 2023.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. The Commissioners are available to the public on Tuesdays during regular business hours.
D. One or more Commissioners may be present in the Commission Chambers conducting county business throughout the day on Tuesdays.
E. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
F. The next Regular Meeting will be at 9:00 a.m., Tuesday, October 3, 2023.
VII. ADJOURN.